On the free plan your records live on this phone only, so the phone holds the only copy. An export is how you keep a second one.
- Open Settings and choose Export data. Maintano makes one .zip file: your records as spreadsheets, and every photo.
- Save it somewhere a lost phone can't take with it: your email, a cloud drive, or a computer.
- On a new phone, choose Restore from export in Settings and pick that file.
Export again after a busy season, so the copy you keep is current. Settings shows the date of your last export.
Your phone's own backup helps too, with one difference. On Android, the backup to your Google account carries your records but not your photos, because its size limit is easily passed by a garage full of receipts. Setting up a new phone straight from the old one carries both, and so does iCloud Backup on an iPhone. An export carries both, wherever you keep it.
Oct 28, 2026